Between full access and a folder of PDFs
Today auditors get either a full user account or a folder of PDFs. The account gives too much, the folder hands the evidence over for good. The auditor workspace is the path in between: an access with a start, a hard end and a named auditor, without a user account and without write rights. The auditor opens a link that is shown nowhere in the interface and receives a six-digit one-time code at the registered address. The workspace shows a frozen audit state with the released areas, a request list with documents and questions, and at the end a sealed handover record.
The access has a hard end. Expiry or revocation close the workspace immediately, and every call, including the refused ones, is in the log. The auditor sees content only once the scope is set, and only the areas that were released.
When attaching a document you decide per document whether the auditor sees only watermarked page images or may download the original file. The default is the page image. The evidence stays in-house while the review is still complete.
What the auditor wants to see is a list, created or imported as CSV. Each request carries DMS documents, released areas or a reason why there is no document. The auditor accepts or asks for more; questions reach the responsible person, internal notes stay internal.
The auditor sees exactly what belongs to the audit, for exactly as long as the audit lasts, and you can evidence every look.
Schedule a no-obligation demo – we will show you the module with your own use cases.
