Confirmation per version
Every confirmation applies to a specific version and carries its checksum, optionally with a signature. A new version requires a new confirmation.
Data Protection & GDPR
Acknowledgement
Prove who has acknowledged which version of a policy or instruction
A policy only takes effect once employees know it, and in an audit it is the evidence that counts. A circular e-mail only proves that something was sent. Acknowledgement records who confirmed which version. When a document is approved again, the deadline for the new version starts, and anyone still outstanding is reminded and escalated after the deadline.
ISO/IEC 27001 7.3ISO/IEC 27001 A.5.1BSI IT-Grundschutz ISMS.1
Features
Your benefits
Remind instead of chase
Before the deadline the module reminds, afterwards it escalates to managers and owners. Absent staff receive a time-limited exception.
Rate for the audit
The report shows the rate per document and version and can be exported as CSV.
Capabilities
All capabilities at a glance
- Distribution lists from users, groups and teams
- Deadline from publication of the version
- Confirmation per version with checksum, optionally signed
- Reminder before the deadline
- Escalation to managers and owners
- Time-limited exceptions for absence
- Report with rate and CSV export
- Connected to document control in the DMS
Result
The question of who knows the current version is answered with a number and a list instead of a circular e-mail.
Background
Articles on Acknowledgement
Experience Acknowledgement live
Schedule a no-obligation demo – we will show you the module with your own use cases.