Who holds which statutory function, and whether the appointment is still valid
Information security and data protection officer, safety officer, occupational safety specialist, company physician, fire protection, dangerous goods, waste, emission control, radiation protection, laser safety, anti-money-laundering and outsourcing officer, plus committees and elected offices: the register keeps in one place who holds which statutory function in the organisation. Each appointment carries the certificate, appointment and revocation date, term with follow-up, delegation of duties, the required qualification evidence, the named deputy and the notification to the supervisory authority. No function is marked "appointment required" out of the box, and that is deliberate.
The thresholds for mandatory appointments mostly hang on installations, quantities and activities: waste volumes, dangerous goods transport, laser class 3R. Deriving them from headcount would simply be wrong. So every function carries its trigger as text, and the organisation decides and documents.
A fixed-term appointment is presented three times before it expires. Where nobody extends or refills it, the function shows in the cockpit as expired, alongside vacant, evidence missing, notification open and conflict of interest.
Qualification evidence is maintained on the person, not on the appointment. The register reads it and shows a traffic light. The evidence travels along when the same person takes on a second function, and the conflict-of-interest check sees both.
One list that gives the same answer in the audit, at the accident insurer and at the supervisory authority: who is appointed, since when, until when, with what evidence.
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